Zix Blog

It’s Tax Time Again: Protect Client Data with Email Encryption

Mon, 02/08/2016 - 11:48 by Neil Farquharson
Tax season isn’t my favorite time of the year, but for identity thieves determined to grab a tax refund in your name, it is Christmas all over again. By filing fraudulent tax returns, they can not only falsify your return or the returns of your clients, but also they can prevent honest citizens from being able to file their legitimate tax returns on time, leaving them each with an identity theft mess to clean up, while the thieves ma ke off with thousands of dollars in refunds. Tax refund fraud in the U.S. is expected to top $21 billion dollars this season. Thankfully many people are...
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Customer Spotlight - ZixCorp Gives Foster Swift Collins & Smith True Email Security

Wed, 12/30/2015 - 08:27 by ZixCorp
When it comes to the legal industry, there are no bounds to the amount of sensitive information an attorney might have access to. From personal client information to sensitive corporate documents, law firms are regularly in possession of and transmit a wealth of information that could be harmful if it ended up in the wrong hands. This unfortunate truth is part of the reason why The American Bar Association (ABA) states in Model Rule 1.6 that when transmitting information related to the representation of a client, “the lawyer must take reasonable precautions to prevent the information from...
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Your Zix Team Has Your Back

Wed, 12/16/2015 - 11:38 by ZixCorp
It’s the time of year when IT and financial managers review their data security coverage and make adjustments for the coming New Year. Have you increased staffing levels during 2015, or allowed more folks to use BYOD smartphones or tablets to handle their corporate emails? If so, now is the time to add additional licenses for them. As you already know, staff who use Zix Email Encryption benefit from the easiest to use on-premises or cloud-based solution. ZixGateway works in the background – in real time – 24/7. No passwords or extra steps are required for employees or...
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Study Finds Doctors Not Using Encrypted Email

Thu, 12/10/2015 - 10:45 by Neil Farquharson
I’ve just been reading a paper from the Canadian Journal of Diabetes . It describes a study of doctors using – or in this case not using – email to communicate with their patients, and the study’s conclusions surprised me. It seems that many doctors are avoiding using email to communicate with patients because they believe that email is not only insecure, but also because patients may find it too difficult to decrypt these emails. I thought: what a bizarre point of view. One of the authors of the study, Doctor Doreen Rabi was quoted by a local news agency saying...
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Are You Ready for Your OCR HIPAA Audit?

Mon, 12/07/2015 - 11:10 by Neil Farquharson
Jocelyn Samuels, the Director of the OCR has confirmed that Phase Two of the HIPAA compliance audits will be commencing in early 2016 and that organizations need to prepare if they have not done so already; and according to HIPAA Journal , business associates will not be excluded from the audits this time. The ori ginal audits – Phase One – were aimed at educating covered entities and particularly in educating them. They did include companies who appeared on the OCR Wall of Shame as covered in this Zix webinar , but not typically companies that suffered breaches with less than 500 patient...
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PGP: Pretty Good Privacy, or Pretty Hard to Use?

Tue, 09/15/2015 - 11:44 by ZixCorp
Pretty good privacy, or PGP, is often referred to as the “first born” when it comes to data encryption. Originally developed in 1991, PGP is an encryption and decryption program that is used for signing, encrypting and decrypting text, emails, files and more. With the endless string of data breaches, cyber threats and government spying, there has been an increased focus on data protection tools such as email encryption. Companies and privacy-conscious citizens are seeking solutions to protect their data from unwanted eyes and avoid the potentially catastrophic effects of a data breach. But...
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Protecting Your Clients at Tax Time

Mon, 04/13/2015 - 10:33 by Neil Farquharson
The IRS says that tax-refund fraud is expected to soar again this tax season and to hit a whopping $21 billion by 2016, up from $6.5 billion two years ago. Why is this? Joe Public does not realize that the public Internet is just that — public. Anyone, anywhere on the globe, can intercept information in transit across the Internet and use it for nefarious means. OK, OK, you and I both know that all a criminal needs to do to make a fake filing and get the refund is have a name, date of birth and a Social Security number. However professionals shouldn’t be wringing their hands and saying there...
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Why We Don’t Think Twice Before Hitting Send

Thu, 03/26/2015 - 10:35 by ZixCorp
One of the (many) revelations to come out of the Sony hack fiasco is that as a collective population we often don’t think twice before hitting send on an unprotected email. For instance, as news of the Sony hack began to unfold late last year, we saw reports of leaked emails containing candid (and not-so-nice) thoughts about celebrities, credit card numbers, passwords and more. The fact that executives were comfortable sending this information unprotected shows there is a serious gap between how email privacy is perceived and the reality of email security. With all the information at...
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Securing Emails in the Title Industry

Tue, 03/17/2015 - 15:58 by ZixCorp
Imagine the following scenario. Your client is preparing to send money to you for an upcoming transaction, so you send an email with the necessary wire transfer information. Later you find that the transaction has not yet gone through, and so you call your client. At the other end of the phone you imagine you hear a gulp before the client informs you, emotionally, that he transferred the money hours ago to the account clearly listed in your email. You and your client have been victims of a man-in-the-middle attack. Up until now, title agencies and their business partners have been regarded as...
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The Solution to State Mandated Encryption

Thu, 03/12/2015 - 11:06 by ZixCorp
Connecticut lawmakers have begun pushing for a mandate that would improve the state’s cybersecurity standing by requiring vendors to encrypt all personal data stored and transmitted as a condition of entering into a contract with the state. According to an article in Government Technology , businesses also would have to enable stronger password protections and control how much personal identifying information can be downloaded at one time, to help mitigate damage in the event any data is stolen. Ultimately, this should help Connecticut become a safer state in which to live and do business in...
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